Employees are the biggest assets when it comes to any organization aiming to realize an increase in growth and profitability. Conversely, an organization’s workforce might as well become its largest liability, which can impact its production and profitability. The solution to the problem lies in ensuring efficiency and effectiveness in performance. One of the answers to the common question lies in ensuring accountability of effort through timekeeping. While inaccurate timekeeping can lead to non-compliance to regulatory guidelines, installing a time and attendance system integrated with online attendance software can help Increase information accuracy and reliability.
We must know that the negative aspects of inaccurate and unreliable timekeeping can lead to employees not being paid properly, noncompliance, decreased employee morale, and increased turnover. On the other side, the benefits of maintaining an accurate and reliable time and attendance information could go a long way in making workforce management much easier.
The main benefits of a time and attendance system and the positive effect they can have on your organization can be highlighted under the following heads:
1. Rise in Productivity
Running a manual payroll at the end of the month can take up a lot of time and effort. The process involving the collection of time cards, reentry of data into the payroll solution, and time necessary to process payroll for the entire organization can be tedious and laborious. The same work can be drastically reduced to a matter of minutes with an automated time and attendance system.
Moreover, automating the timekeeping through data collection devices can mean that time records are in an electronic format, which makes it ready to transfer the data automatically to the payroll solution for payroll processing. This in turn increases the data accuracy by automating the transfer of timekeeping information resulting in an increase in productivity and cost savings for the organization.
2. Bring in more Accuracy
There are chances of human error creeping in if employees are asked to log their work hours in manual timekeeping systems. The likelihood of inaccurate time tracking in a manual process can lead to a number of additional issues such as inaccurate wages being processed.
Real-time collection of electronic data by employees’ punching in and out over a secure web browser, from an electronic or biometric time clock can also help eliminate data inaccuracies and voluntary time theft by employees.
If the electronic systems allow supervisors to be alerted to early or late in/out punches as they happen, workforce attendance issues can be addressed early, before they become larger problems for the organizational profitability.
3. Boost Employee Morale
Automated time attendance systems mean that employees are self assured about their payrolls and work-time calculation. It has been observed that a good company culture is a major contributor to attracting and retaining talent. A good relationship between the employer and employee translates to enthusiastic employees who contribute ideas, are optimistic about the company and its future, rarely absent from work, typically stay with the organization longer, and act as goodwill ambassadors of the organization.
4. Harvest good returns
Though automating an organization’s time and attendance system means a significant investment, it can provide both direct and indirect investment returns.
Cost savings, such as a reduction in human-generated payroll errors, elimination of time theft and overtime costs, the saved wages from increased productivity constitute the direct returns on this investment. The indirect cost savings can be allocating labor across your workforce with a better insight into your employees’ work, the time spent on their work, and the return on investment of their work.
5. Bring it all together without errors
The increased process efficiency, data accuracy, and cost savings that result from an automated time and attendance system alone can help to efficiently share data from one department to other departments within the organization without manual re-entry of data and risk of the associated errors that can result.
The potential risk of human error can be avoided by integrating all parts of your workforce management with automated software technology.
Conclusion
The power that comes with the automation in time management systems in organizations is immense. Moreover, time and attendance systems also ensure the organization’s compliance with regulations about maintaining attendance records.
So, a time and attendance system that integrates the HR and payroll systems can lead to a strong return on employee investment, which indirectly brings a positive effect on the overall profitability of the business.