Monthly Archives: April 2011

6 Things To Look At Before Purchasing A Payroll Software

By | Payroll | No Comments

Before you purchase any payroll application program, you ought to think about the 6 points beneath:

1. Charge of the application. Cash flow is extremely crucial to each and every enterprise. When your company grows, your expenses will go up. The cause why most men and women want to outsource their payroll to an accounting firm is simply because business increases. Therefore, if you uncover how the cost to engage a payroll support outweighs the fee of a payroll software package plan, it can be time to get a payroll application and bring it in-house.

2. Make sure that you just have somebody to handle the progression. Once you use a payroll computer software, you’ll need someone to familiarize with it. So make certain that you just have ample manpower to take care of it before you obtain a software.

3. Choose a payroll software program system that allows that you file Income tax & FORM 16 on the internet. The biggest advantage of using payroll software is that it will file your taxes promptly. Make certain that you just decide on a program that makes it possible for on-line tax filing so as to make filing processes less difficult.

4. Regulate and customization. You must select a software package application that offers you regulate and customization so that you just can track files by various departments and schemes. If you have total regulate for the software program, you are able to make alterations instantly and do not need to wait for somebody to allow you to do it.

5. Make guaranteed that the application makes it possible for want you to set permission to authorize what employees can see within the method. Some info are sensitive and you could not want your employees to determine them. A good payroll method enables one to assign unique security degree to unique users.

6. Record generation. Attempt to get a payroll plan that lets you to customize the reports according to your needs. You could not desire to see all types of facts but some crucial ones. So in case you are getting a distinct plan, make certain that it permits one to customize the data within the record.

Today, you’ll be able to find a lot of corporations selling payroll software package programs. To locate a list of providers you possibly can either do a search on Google and browse through you nearby directory like Yellow Pages. Previous to you buy from any provider, make sure you do a thorough exploration very first. Ask your business associates or close friends for reference. An unbiased review from a third party is invaluable in choosing the perfect payroll software program for the organization.

Efficacy Attendance & Payroll Software

Do I Need Software To Run My Payroll?

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Payroll software is a necessary expense of any business. Manually paying employees is fine when you are just starting, and your only employee is yourself. But once your company starts growing and you hire people to work for you, payroll software should be one of your first investments.

Eliminate Mistakes
Errors that are in the company’s favour will be reported quickly, and the employee will expect prompt corrections. Errors made in the employee’s favour will rarely be reported, becoming an addition cost. Payroll software can help you eliminate mistakes. Costly mistakes made in the calculations of payroll will be eliminated, helping you save money.

Save Time
Computers are fast, and letting the software to the grunt work of payroll means that your staff will be spending less time on this task. When less time is spent on the drudgery of calculations, and that means more time can go towards correcting employee mistakes and working on other problems. Time is money, and every minute of time that is saved equals money in the bank.

Accurately Track Overtime
You want to be right with the law and with your employees. Payroll software will allow you to easily track overtime, so your employees get paid the right amount every time.

Accurate Track Vacation and Sick Time
Tracking vacation and sick time can be a huge hassle, especially with larger companies. Payroll software will keep track of it for you. Not only will you easily be able to see how much time employees have accrued or used, but you can also allow them to track it by having the time accrued and used reflected on their checks.

Searchable
When payroll software is part of your business, tracking payroll information becomes as easy as pushing a button. The software will be able to quickly pull up specific paychecks as well as various data combinations. Search to see what your payroll expense was during the busy season, or search to see exactly how many seasonal employees were brought in over the last few years. Payroll software gives you more control over your payroll and your business.

Monthly Reports
You need to know how much you’ve paid your people. You need to know what the tax liability was, and how much vacation is still outstanding. You need to have control over the overtime that is being paid out. Monthly reports are designed to give you information on all these items and many more. With the right payroll software in place you won’t have to wait for someone to create the report and bring it to you. You can bring it up yourself so you can have the correct information at the moment you need it.

Income Tax Information
Manual compilation of TDS for employees and the government becomes a thing of the past when you invest in payroll software. The software can take care of this task quickly, accurately, and easily.
Payroll software is designed to run the payroll for you. Data is entered, and the software does all the calculations and necessary compilations. It’s more than a convenience for your payroll department. It’s a huge money saver, a great benefit, and an important asset for any business. You can simply print Form 16, PF forms and ESI Forms required once you process the payroll

Efficacy Attendance & Payroll Software

Time & Attendance Software Can Be Impressive

By | Human Resource | No Comments

Time and attendance software are used in companies, regardless of the size, just to record the work hours of their employees mainly to pay their salaries. There are times when the employees show a lax attitude for one reason or another, this can make huge losses for the company. So, for this purpose time and attendance tracking is of great importance. There are a lot of software that are available in the market which helps a manager to keep track of the employees. These time and attendance software are of great benefits. First of all, you get rid of the payroll and paper time sheets which not only wastes a lot of time, but also carries a lot of extra work and effort. Besides this, there are fewer chances of mistakes and inaccuracy in them. Precision is the main thing that these time and attendance software holds.

If you talk about the advantages of time tracking as an employee, first advantage is that manager would be happy with you being punctual, which can result in various promotions and incentives. Your reputation will be highly maintained and you would be preferred over the other employees in your organization, whereas if you are the manager, time and attendance software makes you to track down the time your employees (usually the time that they work for you), make them work on time and hence satisfy your clients. Time and attendance software gives your company an edge in many ways.

First of all by tracking your employees’ time, you get an idea of the work that your employee is doing for you per day, which saves your costs in a way that one doesn’t have to pay the full pay to them. There are many companies in which employees were found making more money through fraud by telling their managers about the false working timings. Another way in which time and attendance software gives edge to your company is that the employees get a hesitation and have a fear that their time is being tracked. Hence, they follow punctuality, and when punctuality is followed, the tasks given to you by your clients will be done on time which, will lead to customer satisfaction and hence more clients. Another advantage that time and attendance software gives your company is the tag of punctuality, which can give a lot of benefits to a company such as increase in recognition, durability and reliability.

So, from the above points, you can see that time and attendance software holds a lot of advantages for your company.

Is Online Payroll Software The Better Option?

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Are you looking for a better payroll solution? Well online payroll software may be what you need, but you still have to consider a few things before you buy. Remember, any choice you make regarding payroll not only affects you and your business but your employees too. So you owe it to them and yourself to pick the best solution.

Online payroll software is a very tempting solution for managing your payroll. This is especially true if you and your business are on the move around the world. With online applications you can access and change information from anywhere on earth. This greatly enhances your potential productivity.

Another huge benefit with an online payroll program is that you don’t have to worry about setting up and maintaining your own in-house computer system. Again this can save you and your IT staff a huge amount of time and headaches. Moreover, if you are a smaller business you may not even have an IT staff and so you can leave all the work to the professionals.

So on the surface it looks as though online payroll software beats traditional computer programs hands down. Yet, there are some very important things to consider before jumping in head first. These include security, reliability and customization.

The first thing you need to look into with any online payroll option is security. Most websites have decent security protocols but you want to check and make sure. Payroll involves a lot of very important personal information about your employees. You would not want to give out this information to just anyone. So make sure any solution you choose has good security procedures in place and guarantees the privacy of the data they store.

The second issue to consider before choosing any online payroll software program has to do with reliability. You want to make sure that you can have access to the information when you want it. Unfortunately, you don’t have direct control over the servers and computers with online solutions. Thus, be careful you only pick a company that has 99.9% uptime guaranteed.

Finally, depending on your industry and specific business circumstances you may need to tweak a few options in your payroll software. Most online solutions will make this fairly straightforward but not all of them do. So make sure you find out before you start what can and can’t be customized and how much it will cost.

After taking careful consideration of these and other related issues you can come to a decision about whether or not online payroll software is for you. For many people it is, but not for all. Your decision should really come down to ease of use and price. And only you can know if the online option works out better in this respect or not.

Do more research and learn about Online Payroll Software.

Benefits of Payroll “Over the Cloud” Outweigh Perceived Drawbacks

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In recent research findings on Cloud Computing and its benefits to the HR function, the obstacles for companies to taking up virtual services seem to be as intangible as the notion of cloud computing itself. While the HR community has welcomed virtual networking in aid of business goals, in contrast, skeptical attitudes towards virtual services within their companies could be holding them back.

“Despite the fact that cloud computing is used on a daily basis in our personal lives, companies remain reticent to entrust their core functions, such as HR and payroll, to companies offering Software as a Service (SaaS) functionality” points out Dave Philp, CEO of CRS Technologies. According to Philp, security is listed as the number one concern when it comes to SaaS, although providers of virtual services have some of the most stringent and complex service level agreements. “From the moment your data leaves your desktop, it is securely encrypted, delivered over managed networks and stored in remote server farms with some of the most advanced security protocols in the world. From a logical point of view, it would seem the benefits of cloud services far outweigh the perceived drawbacks and companies should put payroll software delivered over the cloud firmly on their radar.”

Philp’s top benefits for using hosted services delivered over the cloud:

1. Cloud computing is cost effective. Your IT provider will host services for multiple companies, sharing complex infrastructure allows you to pay only for what you actually use.

2. cloud computing is quick and easy to implement and upscale. Skip the hardware procurement and capital expenditure phase.

3. cloud computing allows you to be completely up-to-date. Updating software and adding new features on the fly is important. SARS and the Department of Labour changes can be incorporated immediately.

4. cloud computing is infinitely scalable. If your business is growing fast or has seasonal spikes, you can go large quickly because cloud systems are built to cope with sharp increases in workload.

5. cloud computing enables a truly mobile workforce. Your staff will have access to most of your systems on the go. Perfect for companies looking to expand into other regions.

Compete by creating a well-run company

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Building a work team that runs like a well-oiled machine is one of the most surefire ways to protect your company from competition today and in the future. Efficiency and productivity emerge in organizations that focus on making sure that teamwork is possible and that information sharing is routine across an organization. The tight-knit work teams in these companies share information freely and broadly across the organization and, therefore, tend to have happier customers, better employee retention and higher productivity. Use the following tips to oil the gears of your machine and compete more effectively: –

Evaluate information flow
Informed teams are competitive teams. With this in mind, create a system to ease the sharing and flow of information across your teams. Do you have an information “blockage” with one employee? Do you lack technology to make it easy for your team members to coordinate efforts? Weaknesses like these can prevent even the most satisfied and well-intentioned teams from collaborating in a way that is essential to retain and increase competitiveness.

Research and implement best practices
Give your team the opportunity to do their best work by educating them about how things are done best. Each industry and discipline has best practices. Management best practices are also readily available. Regularly gather and share information on best practices in order to give your team the information they need to build their skills.

Two implementation details can help with the success of this information sharing. One, determine if your team needs support in building the skills needed to attain the level of expertise required to do these best practices. Two, ensure that best practices are presented to your team as something to strive for as a means of improving their work experience. This is a better approach than holding up best practices as an example of team shortcomings.

Provide a flexible working environment
Well-run companies tend to have programs in place that provide training, career advancement and flexibility. Whether these programs are formal or not, employee satisfaction, improved morale and the associated productivity increases can be tied to how a workplace accommodates an employee’s needs and preferences. Staff members who have the opportunity for advancement or skill building are more likely to feel satisfied with their jobs and more likely to do their best work. Likewise, those who are allowed some flexibility — whether it is time off for personal responsibilities or occasional telecommuting to manage a long commute — are also likely to be happier.

A line can be drawn for many teams between satisfaction and the ability to focus, work hard and share information required for the company to do great work.

Create an environment that encourages mutual respect
Another way to describe this is to “limit the number of annoying people on your team.” One or two people who horde information, speak negatively or ignore deadlines or otherwise challenge team work can derail your productivity and diminish your competitiveness.

It’s quite easy to justify keeping these staffers in place if they contribute intellectually, creatively or otherwise. Their contribution equation though, needs to include the cost they extract from the team. One way to arrive at this cost is to determine how many incidents (missed deadlines, comments, etc.) occur over a given period of time. Arrive at a time or financial cost for each incident and do the math. Also keep in mind that each time this person “strikes,” other team members are affected and lose productivity because of frustration.

Focus on retention
Team strength builds over time and the stronger your team, the more competitive your company. Learn what is required to keep your teams intact and employed with you and then create a retention system. You can conduct research within your company to learn what changes can positively affect retention. Speaking with key team influencers in your organization to get an on-the-ground perspective may also help.

Tool you need to become Best Run Business: –

Affordable Business Management Solution