Monthly Archives: February 2015

Cloud Computing and Teamwork

By | Business, Cloud Computing | No Comments
CloudTeamwork

Employees are the building blocks of an organization. They work together for the accomplishment of the common objective – increasing the profit margins by delivering good quality products and services to the customers within stipulated timeframes. This will help the organizations establish themselves in their respective line of business.

This is the age of collaborative computing. With increasing competition in different sectors, the companies have to constantly strive to become leading players. Cloud computing is the most recent trend in information technology which lends multiple benefits to the business enterprises in terms of bringing down operational cost and flexibility of storing confidential information as well as accessing it from anywhere around the world.

Teamwork entails proper co-ordination and collaboration among the members of a team so that they can accomplish the assigned tasks seamlessly. Cloud computing enables a geographically distributed team to access their work files from any place, other than the office premises. This holds great relevance, especially for the field employees as they cannot be present in office all the time. Thus, they can perform their tasks efficiently, without any adverse effect on work. Accessing certain applications through cloud computing will further help the team members to collaborate in a better way either in person or virtually.

Before the advent of cloud computing, the team members were required to be present in office premises working for long hours to complete the work and meet stringent deadlines. This posed problems for some team members especially those who had to commute long distances and had dependent children or adults at home. Now, these problems are slated to become a thing of the past with cloud computing giving the team members the flexibility of contributing to work from home. This in turn, results in enhancing productivity of the business enterprise, taking it closer towards its business objective.

Collaborative tools in the market today help the team members to create, and simultaneously edit documents and spreadsheets. Google drive is one such cloud storage collaborative tool, which allows many people to edit the same document or file. As users of Google drive, when you share a document, the other members can view the document and also edit it on the basis of access permissions granted. The tool allows the team members to leave their comments and suggestions specific to the document viewed or edited.

Earlier, the team members had to give a lot of time in creating and maintaining spreadsheets and maintain individual copies which then had to be sent across to bring everybody on the same page. It was a cumbersome procedure for the employees. Many a times, owing to internet connectivity issues, the team members had to spend time in rework for duplicating the documents.

Today, collaborative tools such as Google drive allow the team members to create, update, consolidate as well as save their spreadsheets. These Google spreadsheets make change control simpler without the members worrying over internet connectivity problems.

Cloud-based project management tools save the team members the time and efforts in sending files and documents through email. With the help of these tools, the members can be assigned tasks, the status of the task such as Not Started, Work in Progress, or Completed shows whether the members have started working on a task and when the tasks are completed. For example, Asana is a cloud-based collaboration tool which allows the team members to manage projects and tasks online but does not require them to send emails. Using this tool, the team members can carry out their tasks, wherein they can add comments, tags and also notes.

To be successful in their lines of business and achieve their business goals, the companies diversify their workforce in teams, with each team assigned specific tasks and activities to perform. As a result, business processes run smoothly and efficiently leading the business enterprises towards the business goal.

Employees Attendance System, its role & importance

By | Employee Attendance, ESI, Leave Management, Payroll | No Comments
Employee Attendance System

In any business organizations, tracking of employee time and attendance is one of the most critical factors that affect the overall profitability of the business operations as also the prospects for future growth. It becomes cumbersome for businesses to manually track when individual employees enter and leave office, when are they taking vacation or sick days, and which organizational projects they’re spending their time on.

Under such circumstances, time attendance software can not only record the employee logging time on a daily basis but also add an extra layer of security, accountability and efficiency. A time and attendance system software allows for more efficient payroll and attendance processing. This is a major factor influencing organizations to opt for attendance systems to handle these tasks automatically.

As the name suggests, time attendance software can accurately track hours logged and paid time off. This means that the company can easily put a check on time theft committed by unscrupulous and opportunistic employees in the long run. In addition, it can also make sure certain mandatory conditions or rules are being met.

Some businesses may argue that attendance management software requires costly investment that makes these systems seem out of budget. But with the advancement in the field of information technology, the cost of time attendance systems has become affordable even for the smallest businesses. The installation and deployment of such systems has become simpler as well as the savings in money and time are tremendous.

According to the American Payroll Association (APA), companies that lack automated timekeeping end up having an eight percent error rate on their payroll. The research further points out that an average of 4 hours and 5 minutes are wasted per employee per pay period taking long lunches, being tardy and leaving early.

In the light of these statistics, let us have a look at the advantages of using time attendance software:

Accuracy and reliability:

Employee time and attendance tracking systems are accurate, reliable and provide a great deal of accountability. While the possibility of time theft becomes absolutely zero, this makes the job of payroll processing easier for business accountants and the human resources personnel. The quick and accurate time and attendance records translate to significant savings in the long run and ultimately a healthier profit margin.

Competitive business edge:

With the use of attendance software systems, businesses can gain a clear competitive advantage over their counterparts. In this fast age of information technology, no businesses should leave any stone unturned to be able to leverage every available opportunity to cut overhead costs.

Accessibility and employee satisfaction:

Having the attendance system easily accessible by the employees is very helpful for them to view and submit time-off requests, eliminating questions about how much time employees have accrued, and when they may have taken time off. When the employees can track and enter their work time in a transparent way, it affects their satisfaction level to a significant extent.

Eliminates errors and saves time:

Manual record keeping of employee attendance and time is not just time consuming but also prone to the possibility of errors. Moreover, according to popular perception, manual records can easily be manipulated. An automated attendance system, therefore, can be an effective and reliable solution for almost all sizes and types of companies.

Conclusion:

The employment of time attendance software in an organization can add value by helping businesses spot potential problems ahead of time. Using attendance software not only informs the employees in writing about what is expected, but also helps them self-evaluate their commitment to the organization. The cost of investment in the attendance systems is recovered In the long run and businesses eventually end up saving on time, money and efforts.